The OktoPOS System

OktoPOS sets the standard with a comprehensive range of functions unified on a single platform. Manage and maintain your business data conveniently through a central database, accessible from anywhere in the world. Designed for international use, OktoPOS can be customized to your needs while meeting all legal requirements.

24/7 Support

The OktoPOS idea

One Stop Shopping with OktoPOS: Integrated solutions for modern branch management.

OktoPOS represents an integrated approach in the world of cash register systems and store management software, going far beyond traditional solutions. While the market is characterized by isolated single solutions without interface compatibility, OktoPOS offers a central platform that avoids duplication of work and seamlessly links data from various sources.

With the central OktoPOS Manager database, you maintain control and management of your business from any location in the world, provided you have a secured internet connection.

OktoPOS is ideal for franchise and branch systems, supports the mapping of your corporate organization with customized access rights, and enables your entire organization to operate globally in a uniform and efficient manner.

OktoPOS is local and web-based

OktoPOS connects local frontend components that run autonomously with a central, cloud-based backend - the OktoPOS Manager. Through an internet connection, the local components exchange real-time data with the OktoPOS Manager, enabling data updates at the touch of a button.

Even in the event of an internet disruption, the local components remain fully functional, ensuring uninterrupted operation.

Local and Online: The Best of Both Worlds

Our branch modules work completely offline, thus ensuring maximum operational security and performance—even without an internet connection. Our cash registers use a hardware-based Technical Security Device (TSE), which operates independently of the cloud, thereby meeting the highest security standards.

Central business processes are handled through our powerful cloud modules, which are accessible from anywhere in the world. The local modules automatically synchronize with the cloud once an internet connection is established, ensuring secure and continuous data storage without the need for manual backups.

Benefit from the central availability of your data for detailed evaluations, tax audits, and more, without the costs and effort of VPNs or servers at your headquarters. Efficiency and performance wherever you are, with OktoPOS.

POS System architecture comparison

	Runs in a browser. Processes the transactions not on the local device but directly on a web server.	Runs as a standalone app on a tablet computer without a full-fledged USB connection (iPad). Synchronizes data continously with central web server.	Runs as a stand-alone program on computers with fully-fledged USB connection. Synchronizes data continously with central web server.	Runs as a stand-alone program on computer with fully-fledged USB connection. Synchronizes data only at the end of the day with the central database.	Runs as a stand-alone program on computer with fully-fledged USB connection. Without central database. Database runs on the same cash register computer.
Network connection needed for running operations?	Needed at any time.	Needed at any time to access the printer, etc.	Not needed for the main functions in running operations.	Not needed for the main functions in running operations.	Not needed.
Network connection needed for kitchen and waiter terminals?	Needed at any time.	Needed at any time.	Needed at any time.	Needed at any time.	Needed at any time.
Internet connection needed for main functions in running operations?	Needed at any time.	Depending on the peripheral hardware.	Not needed.	Not needed.	Not needed.
Internet connection needed for kitchen and waiter terminals?	Needed.	Usually needed.	Not needed.	Not needed.	Not needed.
Internet connection needed for credit card payment?	Yes	Yes	Yes	Yes	Yes
Internet connection needed for data updates and transmission of sales to central database?	Needed.	Needed.	Needed.	Needed.	No central database.
Central reporting for multiple cash registers (branches)	Yes	Yes	Yes	Yes	No
Reporting in real time and data management from anywhere in the world.	Yes	Yes	Yes	No	No
Remote maintenance	+ + +	+	+ +	-	- -
No performance reductions through Wi-Fi / internet.

Table (PDF)

OktoPOS Manager

Your web-database and pos system management center

Business cloud computing

The OktoPOS Manager is a central, web-based platform that enables the management of all front-end systems. As the central nervous system of your business, it collects data from various sources and allows for their real-time analysis.

Access from anywhere: The OktoPOS Manager is accessible through any standard browser via a secured internet connection. Your data is securely stored in a state-of-the-art data center, eliminating the need for your own servers, even for managing international branch chains.

You should be on the island
- Not your IT

Desktop-like user experience: Despite its nature as a web application, the OktoPOS Manager offers a user-friendly interface with desktop functionalities, including:

Export and sorting of lists
Drag & drop of elements
Opening multiple windows simultaneously

Easy to use

System requirements

Software:

Hardware:
PC, Mac.
Recommended screen resolution: Full HD or higher.

Data connection:
LAN, Wi-Fi, mobile

International

OktoPOS can be used in different countries.

Currencies

For every branch, a currency can be defined. This currency is used for sales of the branch throughout the system.

Language select
on the cash register

All data converges in the web-based OktoPOS Manager.

Checkout with language selection on the display

Certain languages shown in the image may not be available.

Branches and Franchises

OktoPOS is used by single-unit, multi-unit and franchise systems.

Company structure view in the OktoPOS Manager

Corporate structure
in the OktoPOS Manager

Management of the company structure via the OktoPOS Manager. Franchises, branches and cash registers become central created and maintained.

Corporate structure

Article Data

All branches can use the same article master data from the central database. Prices and VAT rates can be differentiated by branches. The use of common article data enables uniform reporting and reduces the maintenance effort of the article database.

For every cash register, different article-button layouts can be defined if desired.

Central article database for all branches

Access Rights

The access rights to the OktoPOS Manager and to the front-end modules are managed centrally. The user rights can be configured for every function and branch.

Interfaces

Card payment devices

ZVT

A card payment device is connected to the cash register via the ZVT interface. The interface is common in German-speaking countries.

Pepper

A card payment device is connected to the cash register via the PEPPER interface. The interface is common in Switzerland and in non-German-speaking countries.

Find out more

Scales

Dialog 06

Scales can be connected to the cash register via the certified Dialog 06 interface. The relative price is sent to the scale. The scale determines the final price and sends it along with the weight to the till.

Find out more

Property Management Systeme (PMS) for hotels

Oracle

OktoPOS Cash can be connected to the Oracle Hospitality Systems via a certified interface will.

Infor

OktoPOS Cash can be connected to the Infor PMS systems via a certified interface.

Find out more

Shift planning

E2N

The OktoPOS turnover can be transferred to the E2N shift planning systems.

Accounting

Accounting programs

Various export formats of the turnover are available, which can be used in almost all common accounting programs.

Individual accounting interfaces

For example, if you work in a SAP system with an individually configured import interface and if you want to automatically transfer sales data from OktoPOS, then we offer the individual configuration.

Voucher systems

SitPay

SitPay verwaltet Ihre Wertgutscheine.

Suppliers

Connection

Suppliers can be individually connected to the merchandise management system. This requires the cooperation and the technical requirements on the suppliers side. The connection will be made after a one-time payment.

Open interfaces

OktoPOS offers several HTTP interfaces that can be used by third-party applications. The query is made via the OktoPOS Manager (Cloud).

Create item

You can use this interface to create new items in the OktoPOS Manager.

Create customer

You can use this interface to create new customers in the OktoPOS Manager.

Import order

You can use this interface to transfer already paid orders from a third-party system to the branch server so that the order is visible on the kitchen station and on the cash register.

Transactions

You can use this interface to query the details of a finalized sales booking in the OktoPOS Manager. The transaction number is required for the request.

Online shops

The open interfaces can be used for third-party online shops.

OktoPOS Online shop

For a quick and cost-effective implementation, we recommend using the OktoPOS online shop and the OktoPOS apps.

Lieferservice Plattformen

and much more...

FAQ - Frequently asked questions

Can I write directly to the database in the OktoPOS Manager from outside?

The database can only be written via the OktoPOS modules and via the defined interfaces will.

This is because the internal data structures change regularly due to updates and because OktoPOS is a fiscal system that is subject to strict tax law requirements. This makes an uncontrolled change of the database impossible.

Can I connect an external merchandise management system?

OktoPOS has a powerful, fully integrated merchandise management system. We recommend using this for inventories, orders from suppliers, etc.

If you want to use a different merchandise management system for special reasons, you can use the defined open interfaces in the OktoPOS system to transfer data.

However, it is not possible to transfer all data fields via these interfaces. An expansion of the interfaces can be commissioned for a fee.

In order to connect an external merchandise management system via the interfaces, you need a programmer who knows the specific ERP system.

Can I connect an external online shop?

OktoPOS has a fully integrated online shop. This is suitable for food delivery services and the sale of product ranges with up to 500 items.

If you would like to use another online shop, you can use the defined open interfaces of the OktoPOS System to transfer data.

However, it is not possible to transfer all data fields via these interfaces. An extension of the interfaces can be commissioned for a fee.

In order to connect an external online shop via the interfaces, you need a programmer who knows the specific online shop.

License

Investment-friendly licensing on a monthly basis.

Modules

Configure the set of modules according to your needs.

Updates

The OktoPOS system is constantly enhanced and developed. Thanks to the web-based approach, the system is always up-to-date. Updates are included in the monthly license fee.

Cost

The OktoPOS system is licensed on a monthly basis. A one-off fee is charged for the setup and training. The cost depends on the number of used modules and possible individual configurations.

The investment is low since no central data server has to be acquired and installations on office computers are not necessary.

Quality does not have to be expensive

We have the right price model for you, regardless of whether you are a startup and only operate one cash register or whether you are a global corporation.

Compliance

Safety for your transactions.

Safety and compliance with legal regulations is our top priority.

OktoPOS cash register software is designed for the professional user. This requires a high level of security and control at the point of sale.

For us, compliance consists of various topics:

Data security

Maximum Data Security with OktoPOS

Your data is processed in state-of-the-art, certified high-security data centers and redundantly stored at two different locations to ensure the highest possible security against data loss.

Full control in your hands:

As part of a data processing agreement, we guarantee you complete control over your data. You always retain full control.

Manipulation Protection

OktoPOS cash registers have comprehensive security features to proactively prevent irregularities. By using electronic menu cards, you ensure that all orders are accurately and correctly recorded in the system.

No room for manipulation: OktoPOS prevents any manipulation of data. We strictly reject the use of zappers and similar tools that could be used to reduce tax liabilities. This not only complies with legal requirements but also our firm corporate philosophy based on transparency and legality.

Data protection compliance

The system architecture of OktoPOS offers ideal conditions for complying with data protection regulations for personal data, including the GDPR in the EU.

Compared to traditional systems with local servers and data storage, the OktoPOS Manager Cloud offers the following solutions:

Secure data processing: Your data is processed in secured data centers that meet all legal organizational and technical measures.
Automatic backups: Regular, automated backups protect your data from loss.
Effective data deletion: Personal data can be effectively deleted without the need to remove all old backups. Older backups are securely stored as 'technical backups'.
Detailed access rights: Individually adjustable access rights ensure that only authorized persons have access to sensitive data.
Secure data transmission: All data transmissions are encrypted via HTTPS.
Outsourcing of liability: Through order processing, liability is professionally outsourced.

Legal standards

The OktoPOS system is constantly developed to adapt to the always changing legal standards. Please contact us for more information regarding compliance in your country.

Payment security

We comply with PCI (Payment Card Industry Data Security Standard) for secure processing of credit card transactions.

Support

24/7 technical emergency support.

Should there be any problems, our technical hotline is available 24/7. The user hotline is available at office hours.

Since OktoPOS runs on standard hardware, changing defective devices is not an issue. The software on the front-end systems can be installed by remote access.

International hardware service is done through our partner network.

Documentation

The system is delivered with an extensive user manual.

FAQ

In the OktoPOS Manager you will find the answers to most of your questions in the Frequently Asked Questions.

Explanatory videos

In the OktoPOS Manager, many functions are explained using explanatory videos.

Tool Tips

Many data fields in the OktoPOS Manager are described with tool tips. At checkout, the tool tips will be passed a long press on the respective function key.