One pos system for many different industries

OktoPOS is a flexible system specifically developed to support a variety of business processes. Whether it's ordering systems, billing systems, or planning and management tools, OktoPOS adapts to your needs.

Our system is used across industries—from retail to restaurants and cafeterias to hotels and other service sectors. We offer specially tailored modules that integrate seamlessly into your business operations.

Businesses

Cash register system, suited for a wide range of businesses.

Under the umbrella of OktoPOS you will find the following functional areas:

Ordering systems
Accounting systems
Processing Systems
Planning systems
Management systems
Information systems
Reporting systems

OktoPOS is working for a broad range of businesses and can be tailored to the individual needs of clients.

Gastronomy

Kitchen control
Recipes
Production planning
Nutritional values
Allergens and additives
Side orders
Ways of preparation
Mobile order terminals
Table administration
Course administration
Interim bill
Article buttons
Multiple VAT rates
Gratuity calculator
Delivery service
Prepaid cards
Vouchers

Cafeterias

Customer database
Payment with customer card
Prepaid cards
Top up terminal
Scale connection
Recipes
Nutritional values
Allergens and additives
Side orders

Fresh packaged Groceries and Bakeries

Recipes
Production planning
Nutritional Calculator
Allergens and additives
Printout of a product data sheet via the receipt printer
Labeling system
Scale connection
Serve through (the shopping cart moves with the cashier from cash register to cash register)
Product bundle (e.g. 5 rolls for the price of 4)
Very fast checkout process (Quick Payment)
Quick switch of cashier without having to re-enter your PIN
Sufficient number of article buttons and group buttons
Take away app
Combination of food retail with gastro functions with attached café (consumption on site)
Customer cards with bonus point system
Prepaid cards and vouchers
Payment on account with automatic invoice dispatch as a PDF for major customers

Food Trucks

Offline capable
Mobile cash registers
Order terminals
Different sales channels with different prices
Billing to customer for events

Clubs and Discos

Waiter locks
Cashier billing
Mobile order taking
Guest cards (RFID) with payment at the cash register
Prepaid cards
Table management
Tip calculator
Guest registration

Beverage Markets

Article scanning
Creation of barcode lists
Scanning crates (via the individual bottle)
Deposit function
Mobile device for recording inventories, orders and delivery notes

Club Catering

Customer database
Billing on open account (debtors)
Direct debit export
Prepaid cards
Gift vouchers
Reservation system
Lists of participants for events with registration on your homepage
Kitchen control
Recipes
Nutritional values
Allergens and additives
Types of preparation
Mobile ordering devices
Table management
Menu management
Interim invoice

Franchise Systems

All franchisees use the same central database
Various access rights on a franchise basis
Franchise level pricing
Central evaluations for the franchisor
Comprehensive customer database
Universally valid vouchers
Comprehensive bonus point system

Coffee Shops

Table management
Customer database
Bonus point system
Prepaid cards
Mobile ordering devices
Differentiated VAT
Deposit function
Cashier quick switch
Guest registration

Hair Stylist and Beauty

Customer database
Bonus point system

Hotels

Connection to property management systems (PMS)
Billing on room
Information print with field for room number, guest name and signature
Kitchen control
Recipes
Nutritional values
Allergens and additives
Side dishes
Types of preparation
Mobile ordering devices
Electronic menu cards for hotel rooms
Table management
Menu management
Interim invoice
Hospitality receipt
Tip calculator
Reservation system
Self checkout tills for snack and convenience corners

Self Checkout Stores

Self checkout cash register
Payment with EC or credit card
Payment with customer card (prepaid or direct debit)
Customer database
Door opening with customer card
Inventory management in the OktoPOS Manager

Retail

Article scanning
Creation of barcode lists
In-store barcodes
Quick article creation at the cash register using the barcode
Edit item and price change at the cash register
Deposit function
Bill crates of drinks by scanning a bottle
Lottery
Vouchers (Amazon, iTunes, etc.)
Credit function
Price management (exclusion of discounts and vouchers for certain items)
Cashier quick switch
Customer quick switch
Designed for a high number of different items in the database (100,000)
Cash payment function
Parking spot
Connection of scales
Mobile inventory recording
Creation of shelf labels
Printing of shelf labels

Retail

Scan articles
Creation of barcode lists
In-store barcodes
Quick article creation at the cash register using the barcode
Edit item and price change at the cash register
Deposit function
Book crates of drinks by scanning a bottle
Lottery
Vouchers (Amazon, iTunes, etc.)
Credit function
Price maintenance (exclusion of discounts and vouchers for certain items)
Cashier quick switch
Customer quick switch
Designed for a high number of different items in the database (100,000)
Cash payment function
Parking spot
Connection of scales
Mobile inventory with MDE device
Creation of shelf labels
Printing of shelf labels

Article Scanning

The OktoPOS POS system supports practically all scanners available on the market.

The scanners must be configured for keyboard emulation. There may be other configurations for the Recognition of different barcode formats necessary. The scanner is connected to the cash register via USB.

Presentation Scanner

Hand Scanner

Mobile Scanner

Built-in Scanner

Scale Scanner

Creation of Barcode Lists

With the OktoPOS Manager, barcode lists can be created from the articles in the database at the touch of a button.

In-store Barcodes

In-store barcodes, are structured in such a way that they contain the number of the article group as well as the selling price of the item.

The cash register can recognize in-store barcodes.

With in-store barcodes, you do not have to create every item with a price in the OktoPOS system. The price is taken from the barcode and the article is sold by its article-group.

Furthermore, it is possible to integrate the item weight, rather than the item price, into the barcode so that the cash register reads the weight and then calculates the price. This is necessary, for example, for pre-packaged fresh foods like cheese.

Barcode List

Deposit Function

Deposit items are automatically placed in the shopping cart together with the item.

Deposit items in the shopping cart

Booking of Beverage Crates

If you press this function button and then scan the barcode of a bottle, the bottle will not be placed in the shopping cart, but the entire crate.

Beverage crate button icon at cash-register

Function button for booking
a beverage crate

Credits

With this function button, articles are credited to the customer. For example, in the case of returned goods.

Function button for
credit

Vouchers (Amazon, iTunes, etc.)

Third-party vouchers are not booked as sales and without VAT. However, the received funds are included in the cash journal of the register. Payments cannot be discounted.

Up to 100,000 Items

The administration interface in the OktoPOS Manager is designed for a large number of items. With special functions, you can perform mass changes. For example, increase the price by a certain percentage.

POS management software Bulk price changes

Cash Withdrawal Function

This feature allows you to withdraw cash against card payment. This saves the customer the trip to the ATM.

Cash register display with cash withdrawal display

Parking Spot

Shopping baskets that are not paid immediately can be temporarily stored in the parking spaces.

Scales

Scales can be connected directly to the cash register.

A wide range of models is available. From mini scales to scanner scales.

More information here: Scales

Mobile Inventory Recording with MDE Device

With the MDE device, you can not only record mobile inventories, but also deliveries.

More information here: Inventory management

Shelf label printer

Shelf Labels

With this printer you can print shelf labels on thin cardboard with the OktoPOS Manager. The labels are pushed into the shelf rails (not glued).

The articles of the labels to be printed can either be selected manually in the OktoPOS Manager or first be scanned with the mobile device.

The above features are specific to retail. For more general features, see the different areas of this website.

Hotels

Charging on Rooms with OktoPOS Cash.

OktoPOS Cash is suitable for use in hotels.

Transactions can be booked on rooms. In the OktoPOS Manager, the transactions can be filtered by room and be marked as billed.

OktoPOS has interfaces to Oracle Hospitality and Infor.

Do you use another hotel software? We would be happy to check the possibilities of a connection.

Available Providers

Compatible versions

Every Hotel Property Management System (PMS)

Opera

V5.0.03.03 e43
V5.0.04.01 e24
V5.0.04.02 e17
V5.0.04.03 e10
V5.0.05.00
or higher

Oracle Hospitality Suite 8 Fidelio

Starlight

HMS

How is the system connected?

Not connected to a third party PMS. Room-billing function in the OktoPOS Manager is used.

Oracle customer support configures the required settings.

The Infor customer support does the required settings.

How can I charge on a room?

A room number is assigned to the transaction in the cash register. The transaction is billed on the room.

A. The room number, the guest name or the key card is entered in the guest-search dialog.

B. The hotel PMS returns the hits.

C. The bill or the open table is assigned to the hotel guest.

D. When finalizing the transaction, the cash register requests the validity of the room-charge for the particular guest at the Oracle hotel PMS.

E. In case of a positive response, the bill is charged to the guest-room in the Oracle hotel PMS.

A. The room number, the guest name or the key card is entered in the guest-search dialog.

B. The hotel PMS returns the hits.

C. The bill or the open table is assigned to the hotel guest.

D. When finalizing the transaction, the cash register requests the validity of the room-charge for the particular guest at the Infor hotel PMS.

E. In case of a positive response, the bill is charged to the guest-room in the Infor hotel PMS.

Where can I see the bills that are charged to rooms?

A. In the room-report at the cash register. Optional printout with the receipt printer.

B. In the room-charge list in the OktoPOS Manager (can be filtered by rooms).

C. In the PDF room-report in the OktoPOS Manager.

The sums, goods groups and discounts are saved in the Oracle PMS. Further details can be found here:

A. In the room-report at the cash register. Optional printout with the receipt printer.

B. In the room-charge list in the OktoPOS Manager (can be filtered by rooms).

C. In the PDF room-report in the OktoPOS Manager.

The sums and goods groups are saved in the Infor PMS. Further details can be found here:

A. In the room-report at the cash register. Optional printout with the receipt printer.

B. In the room-charge list in the OktoPOS Manager (can be filtered by rooms).

C. In the PDF room-report in the OktoPOS Manager.

How do the charges get on the hotel bill?

The total sum is entered manually in the PMS. A PDF with the detailed room-charge bills can be attached to the guest folio.

The room-charge bills are automatically transferred to the guest-folio in the hotel PMS.

Which system processes the fiscal transactions?

OktoPOS Cash.

OktoPOS processes the fiscal transactions. The transfer to the hotel PMS serves only for collecting the open bills and for reporting purposes.

Are safety checks performed by the system?
For example, if the guest has already checked out.

Yes

Are transactions that are paid directly at the cash register sent to the hotel PMS as well?

Yes, for reporting purposes.

Can I select the cost center on the cash register for each receipt?

Yes, with transfer to the hotel PMS.

Can I select the serving time (breakfast, lunch, dinner, etc.) on the cash register for each transaction?

Yes, with transfer to the hotel PMS.

Can a cash register be connected to multiple hotels?

Yes

Yes, the hotel name is indicated in the guest search result list.

Is extended guest information from the hotel PMS visible in the cash register?

Yes

For example, VIP status

Yes over the internet. Transactions are sent directly to the webservice of the PMS.

How is the cash register connected to the hotel PMS?

Is not connected

Over the local network. Transactions are placed on the local server.

Over the internet. Transactions are sent directly to the webservice of the PMS.

What happens when the internet connection is interrupted?

The transactions are not sent to the OktoPOS Manager. The room-report of the cash register can be used at check-out.

The transactions are transferred to the hotel PMS independent of the internet. Only the local network is used.

Transactions can be billed manually to rooms. The transactions that have been billed manually are marked accordingly in the reports so that they can be posted in the Infor PMS.

What happens when the connection between cash register and Hotel PMS is interrupted?

Not relevant

Transactions can be booked manually on rooms. The manually booked bills are marked accordingly in the reports, so that they can be transferred manually to the Oracle PMS.

Transactions can be booked manually on rooms. The manually booked bills are marked accordingly in the reports, so that they can be transferred manually to the Infor PMS.

Can bills that are charged on rooms be seen in the OktoPOS Manager?

Yes

Does the PMS provider charge for the setup of the connection?

No, only a one-off setup charge.

Can any cash register be connected with the hotel PMS?

No, Oracle only connects with a few selected partners. OktoPOS is an Oracle Gold Partner. The interface is certified by Oracle.

No, a certification is necessary. The OktoPOS interface is certified by Infor.

Oracle Validated Integration Certificates (PDF downloads)

Cafeterias

POS System for Cafeterias, Schools, etc.

Cash registers in cafeterias have to process many transactions in a short time.

OktoPOS Cash is perfectly suited for this task with the following features:

45 article buttons on the first level
Unlimited number of article buttons on the sub-levels
Payment with prepaid card (RFID), on account, cash, card, vouchers
Anonymous payment cards and personal payment cards
Accounts receivable list in OktoPOS Manager
Invoice via e-mail as PDF
Top up prepaid cards at cash register (all payment methods) or with a top-up terminal (OktoTopUp)
Direct connection of a scale to the cash register
Tara function