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Inventory Management
The OktoPOS Manager provides an integrated reporting system, controlling tools, and a management tool for your website content.
Additionally, specialized features for accountants and the ability to export sales data greatly streamline your daily financial management tasks.
Inventory Control and Management
Efficiency, Consistency and Control through Integration of Materials Control and Cash Registers.
Materials management is a challenge for branch operations with a high volume of small transactions.
The integration of materials management with the cash register is a must. OktoPOS Cash uses article data from the central OktoPOS Manager database and feeds it with consumption values in return. This is the basis for a functioning materials management.
Consumed articles can be dissolved into their ingredients listed in their recipe. Deliveries and waste are recorded. With this data, a stock account is maintained for every article. After stock count, deviations between expected vs. actual amounts and values is displayed.
The quality of the results depends on the quality of the entered data. For complex and non-standardized production processes, deviations of expected vs. actual quantities are often tolerated.
Inventory with expected vs. actual values
Inventory
Inventory is managed using physical count lists or by entering stock amounts directly in the OktoPOS Manager. Moreover, a mobile device (Android) can be used to capture the inventory by barcode and export it to the OktoPOS Manager. Deviations between expected vs actual amounts / values are displayed. The materials account of a given article can be opened directly from the inventory for deviation analysis.
Inventory valuation is carried out using provided article prices. The inventory comparison function displays the resulting changes in inventory value and booking list for financial accounting purposes.
Purchase Order Recommendation
The purchase order recommendation list considers the sales of the last days and the stock levels. Articles that have a recipe are broken down in the ingredients.
The purchase order recommendation list can be edited manually and be sent by e-mail to the suppliers.
Purchase Order Recommendation
Entry of waste on the cash register
Waste
The expected / actual comparison can only be correct if not only the sales are automatically recorded via the cash register but also waste / breakage.
Waste and breakage can be recorded either directly through the cash register or in the OktoPOS Manager.
At the cash register not only sales items can be recorded as waste but also ingredients.
Waste Lists are Reported in the OktoPOS Manager.
Articles
An article possesses various attributes which conventional cash register systems do not take into account. In the OktoPOS Manager, the various attributes are entered directly in the article file and are thus available for the other modules.
Prices
An article can be sold in various ways. This may trigger different prices and VAT rates. To avoid creating a separate article for each distribution option, various prices and VAT rates can be entered that depend on the following parameters:
- Branch
- Distribution channel (in-house, take away, delivery service, etc.)
For each branch, the currency can be defined. Thus, the same article can be sold internationally in different branches and different distribution channels. This enables comprehensive article reports.
Price table for an article
Product Calculation
The system calculates the material-cost-ratio for each article. The gross margin report lists daily gross margin results for every article in every branch.
Product calculation by recipe
Features
- Article administration
- Supplier administration
- Inventories
- Storages
- Expected vs. actual analysis
- Order recommendations
- Recipes
- Prices
- Allergens
- Nutritional values
- Additives
- Expiration dates
- Product calculation
- Gross margin calculation
- Deliveries
- Waste
- Production planning
Overview of contribution margin
of sold items in a selected time period
Recipes
Analysis of Consumption, Allergens, Nutritional Values and Additives through the Recipe.
Recipes can be stored in the article file for all articles produced or modified in the branch
This enables the following:
- Consumption of ingredients
- Definition of contained allergens by the recipe
- Definition of contained additives by the recipe
- Calculation of nutritional values by the recipe
- Identification of non-vegetarian and non-vegan articles by the recipe
- Product calculation by the recipe
Recipe / parts list in the article file
Nutritional Values
Nutritional Values of the End-Products can be Calculated by the Recipe.
Nutritional values can be entered for each article.
Calculation of nutritional values in the article file
End products nutritional values are calculated using the recipe. Since these values do not necessarily correspond to the total nutritional values of the ingredients, they can be corrected manually in each step.
Publication
Nutritional values can be used for the following purposes:
Printout of the article information via the receipt printer
Indication of nutritional values in the cash register
Allergens & Additives
Allergens and Additives can be Calculated through the Recipe.
Allergens and additives can be entered for each article. The system uses the recipe to determine the allergens and additives that are contained in the end-products.
Tracking allergens and additives in complex recipes is barely possible without the support of a powerful system.
The information about allergens and additives can be used for the following purposes:
The article database can be filtered by allergens and additives. Thus, all articles that contain a certain allergen or additive can be found at the click of a button.
Filtering the article database by allergens
Determination of allergens in
the article file through the recipe
Procurement
Create Orders Directly from the System.
Suppliers
Each supplier has a dedicated supplier record. In this record, the articles supplied and the purchase prices for each branch are managed.
Order Proposals
The system automatically calculates order proposals based on the sales. These can be adopted for orders.
Purchase order recommendation
Orders
Orders can be generated as a PDF and sent by e-mail to the supplier.
It is possible to transfer orders directly to the material management system of the supplier. For this an individual connection of the supplier is necessary.
Mobile Device
With the MDE device (mobile data collection device), reorder quantities can be recorded and transferred to the OktoPOS Manager in order to generate an order.
Deliveries can also be scanned with the MDE device and saved as a delivery note in the OktoPOS Manager.
Production Control
Replenishment System
OktoReplenish is the ideal solution for reordering materials in production storage.
Production teams can order articles through a terminal by selecting them via article buttons and sending the order. These orders are then displayed on the inventory monitor for processing.
Material consumption can be tracked through inventory management using material movements.
OktoCapture - Replenishment System
OktoCapture records production output quantities. This is used for inventory management and statistics.
The data is recorded with a touchscreen terminal on which the production items are available as buttons. Alternatively, the items can be captured via barcodes with a scanner.
Articles can be recorded as pieces, weight or volume. Optionally, variants of the article (e.g., colors, sizes, etc.) may be captured.
OktoCapture is directly connected to the OktoPOS material management system. In the inventory management, the stock-level is tracked and inventories are entered. The produced articles are broken down in the inventory management via the recipe or parts-list into their components.
Each transaction can be automatically exported to a third-party system (for example, SAP or Oracle) in real time.
The OktoPOS Manger provides a variety of reports.
Production Planning
Calculate Ingredient Quantities
With the ingredient calculator you determine the demand for ingredients for a selected production quantity of one or more products.
When calculating several products at the same time, the quantities of ingredients can be cumulated.
Ingredient calculator
Label Printer - OktoLabel
Labels for Packaged Foods.
OktoLabel
An article is selected on the touch-screen and the number of labels is set. The printer produces the labels with all relevant information like price, price per unit, quantity, ingredients, additives, allergens, nutrition values, expiry date and barcode.
Features
- Connected to the OktoPOS Manager article database
- Connection of label printer
- Connection of scale (optional)
- Price
- Price per unit
- Quantity
- Expiration dates
- Ingredients
- Additives
- Allergens
- Nutrition values
- Barcodes
- Etc.
