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Top notch
cash register system
OktoPOS Cash is the POS system with a wide range of application options, whether stationary or as a mobile order terminal (OrderTabs). Offline capability with integration of guest cards and many different payment methods. Despite extensive functionality, the system offers intuitive operation.
Cash register features
Log-on / user rights
- Cashier-login with PIN, contactless chip card (RFID) or waiter-key
- Various user-rights (roles)
- Automatic logout after every transaction (optional)
- Cashier quick switch (without repeated log-on)
Articles
- Unlimited number of articles
- Article selection with touch-screen or scanner
- Individual touch-pad layout with OktoPOS Manager
- Individual color-coding of article-buttons
- Article-button sub-goups
- Scanning of press products with automatic entry of item number, price, VAT and issue number
- Article information (prices, nutrition values, allergens)
- Product bundling
- Article memos
- Editing of articles in the OktoPOS Manager or in the cash register.
- Deposit for empty bottles
Payments in favor
of third parties
- Lottery
- iTunes vouchers
- Amazon vouchers
- Etc
Side orders
- Maximum selectable quantity
- Minimum selectable quantity
- Multi-level side order selection
- Side order templates
Ways of preparation
- Selection of way of preparation / cooking level
- Display of the selected preparation way in the kitchen
Prices
- Configuration of distribution channels (Inhouse, Take Away, etc.)
- Sales prices and VAT depending on distribution channel and branch
- Price calculation by piece of unit (e.g. weight)
- Fixed prices or manual price entry
- Unlimited discount types
- Article discounts and total sum discounts
- Non-discountable articles
- Selection of the articles that are not available for certain discounts
- Promotion-articles / combos
Payment
- Payment methods: Cash, cards, check, invoice, voucher, room charge
- Prepaid cards
- Change
- Gratuity calculator
- Predefined vouchers
- Entry of variable values
- Splitting of payment methods
- Room charge (hotel)
- Foreign currency
- Cash withdrawal against card payment
- Connection of card payment devices
Tables / Parking receipts
- Table administration/ buffer basket
- Split basket
- Merge basket
- Quick parking function (to serve the next customer)
- Article search in open tables / parking slots
Sending orders
- Sending orders to the kitchen
- Free text memo for kitchen
Menu sequences
- Assigning a course to an article
Customers
- Customer selection
- Bonus point system for customers
- Money value on customer cards
- Customer app for money values (identification at payment)
- Prepaid customer cards (e.g. for cafeterias)
Printouts
- Interim bill
- Receipt
- Hospitality receipt
- Mini printout
- Discount receipt
- Payment on invoice
- Individual invoice header with logo
- Individual footer
- With or without cashier-name
- Optional print of gratuity
- Optional print of change
Cancellations / Refunds
- Article cancellation
- Receipt cancellation
- Pull back receipt
- Changing payment method
- Refunds
Period closing
- Period closing with entry of actual funds
- Expected vs. actual comparison
- Cash journal
Cash withdrawals
- Documentation of cash withdrawals
- For example at the period closing
- For cash withdrawals for expenses
- Compliant cash journal
Waste
- Waste recording
- Consideration of the waste recording in the expected inventory
List of receipts
- Overview of receipts
- Receipt details
- Article search in receipt-list
- E-mailing of receipts to customers
- View of each transaction with all details in the OktoPOS Manager
Reports
- Various report printouts
- Cashier reports
- Waiter reports
- X-Report
- Z-Report
- Time distribution report
- Article report
- Goods group report
- Top seller report
- Margin report
- Labor cost ratios (with actual work times or shift planning data)
- Waste report
- Discount report
- Cancelations report
- Proforma P+L by store
Divisions
- Club restaurants
- Bars
- Fresh food counters
- Beverage stores
- Hotels
- Restaurants
- Discos
- Quick Service
- Hairdressers
- Retail
- Etc.
Layout / Language
- Selection of cashier language
- Selection of customer language
- Selection between retail and gastronomy terminology
- Bright vs. dark color scheme
- Icon-assisted user guidance
- Help texts for every function
Customer Display
- Small or large customer display (15”)
- Seasonal videos on large customer display
- Individual promotion videos on customer display
- Activity based videos on customer display (birthday)
Training mode
- Recording of training transactions
Security
- No Booking with open cash drawer (optional)
- Automatic mini printouts for each transaction (optional)
- Hiding expected values of monies (optional)
- Display of change-money only after transaction was finalized (optional)
- Colored backgrounds for confirmation of cancellations and finalization of transactions (optional)
- Waiter locks
Electronic receipt
- PDF receipt via QR Code
- Display of the QR code on the customer display
- Display of QR code on mini printout
- Optional: PDF receipt by email
Integration of websites
- Integrated browser
- Bookmarking of individual websites
- E.g. intranet, suppliers
Gift vouchers
- Integrated gift voucher system
- Prepaid cards
- Automatic creation of voucher-series in the OktoPOS Manager
Bonus points
- Integrated bonus point system
- Collect and redeem bonus points
- Collection of bonus points by sales value or by quantity
Discounts
- Item discounts
- Total discounts
- Percentage discounts
- Absolute discounts
- Volume discounts
- Promotional packages / combos
Deposit
- Automatic deposit booking
Foreign currencies
- Foreign currency acceptance
- Foreign currency to base currency conversion
Online orders
- Display of online orders
- Orders from the OktoPOS customer app
- Orders from the OktoPOS online shop
- Orders from Self Order Terminals
- Orders from e-menus
Article information
- Display of article description
- Display of allergens
- Nutrition calculator
Tip
- Collection of tips
- Tip calculator
- Cash payment of tips with card payment
- Recording of the tip by the cashier at the checkout or by the customer via the card payment terminal
- Transfer of the tip entered at the card payment terminal to the cash register with correct booking in the cash register
- Tip list in the OktoPOS Manager (cash register management)
Prepaid cards
- Charging money values with the cash register or online
- For cafeterias
- For schools
- For prepaid value cards
- Plastic cards, QR codes, etc.
- With customer name or anonymous
- Re-charging
- Charging limits
- Remaining credit payout function
Post-Paid cards
- Storing orders on contact-less guest-cards
- Ordering at the counter or self order terminal and paying later at the cash register or at the self checkout terminal
Synchronization with the cloud
Cash register feature videos
Logging on and off
Article info
Prices on buttons
Customer
Refunds
Customer credit
Payment methods
Distribution channels
Error prevention
Closing the cash register
Cash Register - OktoPOS Cash
OktoPOS Touchscreen Cash Register System: Tailored for Your Business.
The heart of your branch, the OktoPOS cash register system, combines easy operation with extensive configuration options. Every detail is individually set up according to your specific requirements before commissioning, from which you can choose over 100 configuration options.
Optimized for your business processes: The adaptability of our cash registers ensures that all relevant business transactions are accurately recorded and precisely reflected in your reports. OktoPOS Cash is specifically designed for fast customer transactions, offering outstanding reliability.
Quick training and high operational safety: After a brief training of only 5 minutes, a cashier is able to effectively operate the cash register. User rights are individually configurable to ensure precise role distribution.
Versatile hardware options and stable peripheral connectivity: Our cash register hardware ranges from compact tablet computers to robust cash register computers. Peripheral devices can be directly connected via USB, ensuring independent and stable use without WLAN.
focused UX®
No other system in the market has a comparable set of features and is as easy to use.
The user interface is designed according to the focusedUX® model that was developed by our user experience experts.
OktoPOS Cash with focusedUX®: Designed for Optimal Cashier Efficiency.
Anyone who has ever worked at a cash register knows that cashiering requires utmost concentration. It's about money, but at the same time, the cashier must be present for the customer. That's why our specialists developed focusedUX® – a user interface that supports the cashier during the cash transaction process and does not burden them.
Years of optimization through real user experiences: Through years of observations and feedback from OktoPOS Cash users, we have continuously optimized our system. The result is a cash register software that, despite its extensive range of functions, is intuitive to use thanks to focusedUX®.
Focus on the essentials: With OktoPOS Cash, the cashier can fully concentrate on the customer, which not only improves the payment process but the entire customer experience.
Advantages
- Training of new cashiers in only a few minutes.
- Highest efficiency and usability.
- Avoidance of mistakes.
- Guided workflow.
- Concentration on the essentials.
- Speed.
Icon-based Navigation
The navigation of OktoPOS Cash is supported by more than 200 individually designed icons. Button-texts can be turned on and off. Experienced users can rely on the icons without text. The icons support users who are not fluent in the local language.
Focused Dialogs
The dialogs of OktoPOS Cash are not overloaded. Whenever it is useful, dialogs are divided in multiple windows.
The button-layout of dialogs and windows are designed in a way that the finger does not need to travel long distances across the screen.
Navigation Support
The system is equipped with numerous color-codes and icons to support navigation. For example, function-buttons that were activated, are marked with a red dot.
Languages
Every cashier can select his own language. This does not influence the language on printouts and on the customer display.
Acoustic user guidance
Optionally, keystrokes trigger sounds to give feedback to the cashier.
Guided workflows
The cashier is guided through complex workflows by a wizard.
Context-Buttons
The user interface of OktoPOS Cash only shows buttons that are relevant for the current operation. Not-relevant buttons are hidden.
Help Texts
By holding the finger on any button, the function of the button is explained with a short text.
Tip
Change
Extensive support tools
OktoPOS Cash supports the cashier with extensive tools so that he can concentrate on the customer.
These tools avoid calculation and user errors.
Electronic receipt
Customers can download their receipt as a PDF by scanning a QR code. The QR code can be shown on the customer display or printed with the receipt printer.
Data management and reports
The article data, customers, etc. are managed in the OktoPOS Manager. This can be done from anywhere with your individual online access.
The OktoPOS Manager is also available any time for real-time reports.
Peripherals
Thanks to the standard Windows PC system, a variety of peripherals are available.
Setup
Single cash registers are connected to the OktoPOS Manager over the internet. If multiple cash registers have to synchronize in the branch (e.g. for table management) or if the kitchen control system OktoKitchen is used, the coordination of data in the branch is done with a small server.
System requirements
- Software:
- Hardware:
- Vendor independent.
- Broad choice of models.
- From slim tablet computer (e.g. Microsoft Surface) to heavy duty device.
- Data connection:
- LAN, Wi-Fi, mobile
FAQ - Frequently asked questions
How do I Create New Articles?
- In the article management in the OktoPOS Manager. An article file is created manually. The properties of the article are entered in the article file.
- Upload via Excel (CSV).
- With the cash register. Articles can be created on stand alone cash registers with the most important data fields so that they can be sold directly. If an unknown barcode is scanned, the cash register asks whether it should create the article.
- Via an API. Articles can be created by using the open HTTP interfaces in the OktoPOS Manager.
How much Training does a New Cashier need?
OktoPOS Cash is so user-friendly that anyone can start working with it immediately. The cashier is informed of possible errors by the cash register and guided by animations. Extensive training is therefore usually not necessary.
Offline capability
Online and offline cash register - best of both worlds
Through an intelligent combination of offline and online operation, our POS system offers the ideal connection to our web-based management software (OktoPOS Manager) with simultaneous offline capability.
OktoPOS cash registers can be used without a constant internet connection. Receipts are sent to the OktoPOS Manager when the internet connection is available again.
OktoPOS pos system can perform almost all operations without an internet connection. An internet connection will only be required for individual functions such as sending receipts to the management software, data updates, certain customer functions.
Scale
Certified Connection.
Scales can be connected to OktoPOS Cash via a certified interface.
The weight is transferred directly from the scale to the cash register and the price is calculated accordingly for the selected item. If the article is already packed or on a plate before being weighed, e.g. at a salad bar, the weight of the packaging or of the plate (tare) is deducted at the touch of a button.
The tare can also be recorded via a barcode or QR code. The distribution channel can be linked to the packaging. If e.g. a take away packaging is selected, the cash register will automatically set the price and the VAT for take away.
Scanner scales
Scanner scales are used in food retail. The products can be scanned and weighed at the same time.
Technically, it is a scale that is inserted into the scanner. The scales and the scanner come from different manufacturers.
Locations
- Canteens
- Market stalls
- Fruits and vegetables retail
- Bakeries
- Fresh food counters
- Other sales counters with weighing items
- Supermarkets
FAQ - Frequently asked questions
How is the scale connected to the cash register?
Do I need a separate customer display?
Yes. The weighing result is shown on the customer display of the cash register, but not the course of the weighing process. Therefore, a double-sided display is necessary that both the cashier and the customer can see.
Can I also save shopping carts with weighed articles and finalize them with another cash register?
Yes. The scale can also be used to serve multiple cash registers. E.g. in a bakery or at a fresh food counter.
Cash register payment methods
The OktoPOS system offers a wide range of payment methods.
Cash
An integrated cash journal is available.
Cash in foreign currency
Any currencies and exchange rates can be stored. The register converts the foreign currency into the base currency of the register.
Checks
For example, restaurant checks.
Prepaid card
Prepaid cards can be topped up and sold at the checkout. The value can be redeemed in any denomination for future purchases. Prepaid cards can also be recharged.
Customer credit account
Customers can top up their credit account and use the balance for future purchases. The deposit is made either via a cash register or via a top-up terminal.
Payment on room
Hotel guests can have the bill written to their room. The transfer takes place either to a connected Property Management System (PMS) or the administration of the data integrated in OktoPOS Hotel room used.
On account (customer)
Customers can pay on account. For this purpose, the payment request with payment target and bank details is printed from the receipt printer.
The customer can be added to the OktoPOS customer database directly at the checkout. If the customers e-mail address is known, the customer will receive the invoice as a PDF.
The open items are managed and booked out in the OktoPOS Manager in the debtor list.
In the customer database, customer accounts can be released or blocked for payment on account.
Debit charge
Open items can be collected as a direct debit. The direct debit file is exported from the OktoPOS Manager and read into the banking program.
Split Payment
All payment methods can be combined with each other, so that a sales booking can be paid not just with one payment method, but divided into several.
Vouchers
Any type of voucher can be defined as a means of payment in the cash register. The cash reports subdivide the different types of vouchers so that they can be posted to the appropriate clearing account in accounting.
Gift vouchers
Gift vouchers can either be created at the checkout using the receipt printer or they can be sold via an online shop provided by OktoPOS.
Guest card (RFID)
Guests are given a guest card when they enter the restaurant, club or disco. Every order is booked on the card. When leaving, the guest pays the accrued amount at the central check-out cash register.
Credit cards, Maestro, cash card, Apple Pay, Google Pay, etc.
These payment types are processed via a connected card payment device.
SitPay
Value vouchers from the cooperation partner SitPay can be redeemed and canceled via the SitPay interface.
Cost cover letter
Customers can have the invoice written to them. An existing customer account or one created at the checkout is selected for this purpose. The customer then pays the outstanding balance of his purchases later. This can be used in hotels, for example, or in sports clubs, where members settle their outstanding bills at the cash register every six months.
Credit cards
Card payment devices can be connected to OktoPOS Cash via ZVT, Pepper or Compos (China).
Either a cable connection or Wi-Fi is used.
Not only credit cards but also mobile payment with Google Pay or Apple Pay can be processed with the devices.
Benefit from our favorable conditions and have an individual offer created depending on the structure of your transactions.
You are only looking for a card payment terminal (without cash register)?
Cable connection
WiFi connection
Mobile order terminal - OrderTab
For efficient workflows.
With the OrderTab, orders can be taken by waiters and be transmitted to the kitchen and cash register. Open tables can be settled cash or with card payment.
The use of waiter terminals
has clear advantages
- Reduction of walking distances.
- Increased speed.
- Overview and Control.
- Enhanced service through article information.
- No double entry of data.
- No lining-up of service staff at cash register.
- Seamless communication between service and kitchen.
- Cost savings.
- Sales increases.
- No handwritten notes in the kitchen.
- Quick corrections.
Mobile Mini-printer Epson TM-P20II
Features
- Waiter login
- Order taking
- Side orders
- Ways of preparation / cooking levels
- Order memo
- Table management
- Courses
- Capturing of contactless chip cards (NFC)
- Article information
- Cross selling
- Transmission to kitchen
- Transmission to cash register
- Cash payment
- Payment through mobile card terminal
System requirements
- Software:
- Data connection:
- WiFi
Order-pay-tab
Take orders and bill on mobile device
The Order-Pay-Tab is a mobile terminal for service staff. With the Order-Pay-Tab, orders can be placed and settled later at the seat.
Payment is made in cash or by card (Maestro, Visa, Mastercard, Amex, etc.).
The device has an integrated printer, so you have everything with you.
The device meets the high PCI standards for separating taking orders and card payment.
The Order-Pay-Tab is available with and without a printer.
Available after notice.
Order Terminal
For taking orders at the counter.
The order terminal is a cash register without a cashier function. With this terminal, orders can be taken by the service and be sent to the kitchen.
The orders can be booked on tables or guest cards, which are paid later at the check-out cash register.
Guest Cards
For storing guest orders on chip cards for later payment.
The RFID control center manages orders on guest cards. Customers receive a card at the entrance. Orders are stored on this card.
This can be done with the following OktoPOS modules:
- Cash register
- OrderTab
- E-Menu
Open cards can be listed at the cash register. The articles on different cards can be merged or split. Payment at the cash register is easy by just placing the cards on a reader.
